- - District 7 Officers - -
Board meetings are scheduled as needed. Board meetings are open
to all. See description of duties
Secretary (& Entries):
|Terrie Runge, Ann Hayes
Membership & Entries:
Bill Hayes, Courtney Hayes, Troy Hoskins
||Shannon Rahn, Briana Hicks
|Daily High Point Awards:
Kelsey Bragg, Briana Hlavay
|Year End Awards:
||Candy Brucker, Shannon Rahn
|Hand Out High Point Awards:
||Kelsey Bragg, Briana Hlavay
||Sally Rivera & Shannon Rahn
- Description of Duties -
Officers and Board Members are expected to
attend a majority of shows and meetings, and
provide assistance in running the shows.
The President is responsible for running all
meetings and organizing other members of the
board for any judgment calls necessary. They
play a key role in interaction at shows with
membership, and are expected to address any
member's concerns. They are the first line of
communication for the Club. The President is
also responsible for creating order at each
meeting and creating an agenda for said meetings.
This person needs to
be at each show. He/She is expected to arrange
show events, make sure there is plenty of help
available, help set up / tear down the arena
at the shows. This person is responsible
for addressing any concerns of membership or
guest at shows, and is expected to be professional
and courteous to all participants. This person
is also an available contact for any rider who
needs to find out information regarding the
The Vice-President is expected to assist the President at the shows, and is responsible for all of
the President's duties in his/her absence.
Responsible for bringing the agenda to each Board meeting, taking minutes at all Board
meetings, and providing previous Board meeting
minutes to all Board members.
This position is most demanding. This individual
is expected to keep track of all economic activity
of the club. This includes the cash box for
the Club, payment of all bills including the
arena, State Office fees, High Point and any
miscellaneous activity found necessary to operate
our club. Must be a conscientious person.
This person need not be computer literate. The
program is user friendly. The computer person
is responsible for laptop, laser printer, paper (both white and pink) and
all office materials needed to run each show. Must transport
all necessary items to/from show, enter all rider times into the computer (or enlist assistance) and produce
after show paper work for show. This person
is also responsible for storing all show packets
for the season. A listing of all High Point winners at each show should be emailed to the Webmaster for publication. This position would be ideal
for a non-rider.
Grounds: This individual(s) need
to be familiar with heavy equipment such as
tractors and water trucks. This person is expected
to arrive the day before show dates and prepare safe
riding conditions for all riders. This person
needs to be able to work the grounds for each
show date or make arrangements for those that
they are unable to attend. This person also
must meet Clements Stampede Arena's criteria.
Equipment: This position requires someone that can get to the shows early to load all necessary equipment from the container for the running of the show, and place it in the arena for use, then pick up the equipment at the end of the show weekend and return it to the container for storage until the next show. Also, this person(s) ensures there is sufficient equipment, all damaged equipment is fixed, and there is sufficient chalk and sand for the show weekend.
Membership & Entries: This position takes rider sign-ups at each show, and maintains a listing of all members and those signed up for Year End Awards. These lists are emailed to the Webmaster for publication.
Helper List: This position solicits helpers for all regular events at each show, listing them on a Helper List (judge, arena help, gate keeper, announcer & time writer).
Daily Show Awards: This position is responsible
for purchasing High Point awards for all district
be a creative person when thinking about High
Point awards, and stay within
a budget. This person(s) is responsible for distributing the awards to riders at the end of each show.
End Awards: This position is responsible
for purchasing all of the High Point Year End Awards for all eligible persons. Must
be a creative person when thinking about Year End awards, and stay within
This needs to be someone who attends most Club
shows, and can produce creative and enjoyable
articles for Club membership to read in "The
World of Gymkhana" state newspaper. This
person is expected to submit an article each
This person updates the club website, including all show dates, officers, members and persons signed up for Year End Awards at the district (club) level, as well as publishing forms, Hall of Fame watch, and other website maintenance.
Trash: This person is responsible for distributing trash cans before each show weekend, and picking up and emptying all of the trash cans at the end of each show weekend.
District 7 Board
Members are: Individuals who can
bring new and creative ideas to our club. Must
be able to attend majority of shows and board
meetings. Should be an active participant at
shows. Expected to arrive early at show dates
and help get equipment ready for shows, mark
out arena with show management, help with the running of the shows, and be able to
jump in wherever necessary. Also expected to
stay after shows and help clean up show grounds
and put equipment away.
more info? Call Shannon at .
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