- - District 7 Officers - -

Board meetings are scheduled as needed. Board meetings are open to all. See description of duties below.

- - Description of Duties - -

Officers and Board Members are expected to attend a majority of shows and meetings, and provide assistance in running the shows.

President/Show Manager: The President is responsible for running all meetings and organizing other members of the board for any judgment calls necessary. They play a key role in interaction at shows with membership, and are expected to address any member's concerns. They are the first line of communication for the Club. The President is also responsible for creating order at each meeting and creating an agenda for said meetings.

This person needs to be at each show. He/She is expected to arrange show events, make sure there is plenty of help available, and set up / tear down the arena at the shows. This person is also responsible for reporting damaged equipment and making sure chalk/sand is available. This person is responsible for addressing any concerns of membership or guest at shows, and is expected to be professional and courteous to all participants. This person is also an available contact for any rider who needs to find out information regarding the Club.

Vice-President: The Vice-President is responsible for all of the President's duties in his/her absence.

Secretary: Responsible for taking minutes at all Board meetings and provides previous Board meeting minutes to all Board members.

Treasurer: This position is most demanding. This individual is expected to keep track of all economic activity of the club. This includes the cash box for the Club, payment of all bills including the arena, State Office fees, High Point and any miscellaneous activity found necessary to operate our club. Must be a conscientious person.

Computer/Show Secretary: This person need not be computer literate. The program is user friendly. The computer person is responsible for laptop, laser printer, paper (both white and pink) and all office materials needed to run each show. Must transport all necessary items to/from show, enter all rider times into the computer (or enlist assistance) and produce after show paper work for show. This person is also responsible for storing all show packets for the season. A listing of all High Point winners at each show should be emailed to the Webmaster for publication. This position would be ideal for a non-rider.

Membership: This position maintains a listing of all members and those signed up for Year End Awards. These lists are emailed to the Webmaster for publication.

Grounds: This individual(s) need to be familiar with heavy equipment such as tractors and water trucks. This person is expected to arrive early on show dates and prepare safe riding conditions for all riders. This person needs to be able to work the grounds for each show date or make arrangements for those that they are unable to attend. This person also must meet Clements Stampede Arena's criteria.

Equipment: This position requires someone that can get to the shows early to load all necessary equipment from the container for the running of the show, and place it in the arena for use, then pick up the equipment at the end of the show weekend and return it to the container for storage until the next show. Also, this person(s) must ensure there is sufficient chalk and sand for the show weekend, and maintain the equipment.

Awards/Year End Awards: This position is responsible for purchasing High Point awards for all regular shows, annual show, and Year End Awards. Must be a creative person when thinking about High Point awards and Year End awards, and stay within a budget.

Scribe: This needs to be someone who attends most Club shows, and can produce creative and enjoyable articles for Club membership to read in "The World of Gymkhana" state newspaper. This person is expected to submit an article each month.

Webmaster: This person updates the club website, including all show dates, officers, members and persons signed up for Year End Awards at the district (club) level, as well as publishing forms, Hall of Fame watch, and other website maintenance.

District 7 Board Members are: Individuals who can bring new and creative ideas to our club. Must be able to attend majority of shows and board meetings. Should be an active participant at shows. Expected to arrive early at show dates and help get equipment ready for shows, mark out arena with show management, help with the running of the shows, and be able to jump in wherever necessary. Also expected to stay after shows and help clean up show grounds and put equipment away.

Need more info? Call John at or Shannon at .